AI automation for trucking fleets
Automate dispatch, documents, invoicing, phone calls and follow-ups. Optimize with AI.
Safety Real Time optimizes and automates the way your fleet runs. We build the automations, AI voice agents and dashboards that take busywork off your team and pick up the phone when your team can’t. DOT and DVIR compliance is the base they run on.
- Automation
- Dispatch, documents and invoicing in one flow
- Voice agents
- Calls answered when your team can’t
- AI
- Routes, maintenance, risk and documents
srt://fleet/sample-activity
Sample- DISPATCHLoad 4482 assigned to Unit 4471Dispatch
- AIRate confirmation read, fields extractedDocuments
- AUTOBOL matched to Load 4482Documents
- DVIRPre-trip DVIR passed, Unit 4471Photo evidence
Sample data. Not from a real fleet.
Systems we connect to
- ELD
- Telematics
- Accounting / ERP
- TMS
- Load boards
- Fuel cards
We confirm each connection on the discovery call.
What we build for you
Automation, voice agents and AI, built around your fleet
We map your processes first, then automate them, put AI voice agents on your phones and add AI dashboards. You can start with one piece and add the others later.
Automation
Stop re-keying data across tools
We map your workflow and automate dispatch, documents, invoicing and load status, so your team stops typing the same data into disconnected tools.
- Dispatch and load status
- BOL, rate confirmation and POD handling
- Invoicing and status updates
- ELD, telematics and accounting connections
Voice agents
A voice agent for the calls your team can’t take
AI voice agents handle driver and carrier calls, cover after-hours and overflow, and follow up on new leads. Each call is transcribed, logged and routed to your team.
- Inbound dispatch, driver and carrier calls
- After-hours and overflow coverage, around the clock
- Outbound lead follow-up and booking
- Calls transcribed, logged and routed
AI optimization
Decisions from your own fleet data
AI models suggest routes, flag maintenance, score driver risk and read your documents, all on a dashboard built around your operation.
- Route and cost optimization
- Predictive maintenance alerts
- Driver risk scoring
- Custom dashboards and document OCR
The base
DOT and DVIR compliance, built in
Pre-trip and DVIR inspections from a mobile app, defect tracking and automatic reminders keep your inspection records and due dates in one place. Your automations and AI run on top of them.
- Pre-trip and DVIR inspections on iOS and Android
- Defects with photo evidence
- Registration, inspection and maintenance reminders
- Driver scorecards and document storage
Automation
The paperwork follows the load
Dispatch, documents and invoicing move through one workflow, so data is entered once and each tool stays in sync.
- 01 / dispatch
Load booked
- 02 / OCR
Documents read
- 03 / automation
Matched and filed
- 04 / invoicing
Invoice sent
Voice agents in action
Calls handled, then logged for you
Inbound, after-hours or an outbound follow-up: the voice agent answers from your process, then logs, updates and routes the call.
- DriverHey, this is Unit 4471. What’s my next pickup?
- SRT VoiceHi Marcus. Load 4482 picks up in Dallas at 2 PM. Want me to text you the address?
- DriverYeah, and push my delivery an hour. Traffic’s bad.
- SRT VoiceDone. ETA updated to 6 PM and dispatch is notified.
Sample call. Names, loads and times are made up.
Handled for you
Call transcribed and summarized
Filed against Load 4482.
Dispatch notified
ETA updated without a dispatcher on the phone.
After-hours and overflow
The agent picks up when your team can’t.
Outbound agent
Calls new leads back and books the demo on your calendar (Scale package).
AI in action
Your fleet data, turned into decisions
AI reads your documents, suggests routes and cost savings, and flags maintenance before it turns into a roadside problem.
- Carrier
- Sample Freight Co.
- Load
- 4482
- Rate
- $2,850
- Miles
- 612
AI reads BOLs, rate confirmations and PODs, extracts the fields and files them to the right load, so nobody re-types them.
What the AI watches
Routes and cost
Distance, fuel, hours of service and lane history.
Maintenance
Inspection defects, mileage and telematics patterns.
Driver risk
Behavior and inspection data.
Brake pads on Unit 4471 flagged for service. Sample
Sample fields and alert. Real output depends on your fleet and data.
The problem
Manual work and missed steps cost money.
Fleets often juggle a compliance binder, a spreadsheet, an ELD portal and a stack of BOLs and rate confirmations. Data gets re-keyed, defects slip through, and one missed inspection can turn into a violation.
Re-keyed paperwork
The same load data typed into several disconnected tools.
Slow invoicing
PODs and rate confirmations chase each other, and cash gets stuck.
No early warning
You react to breakdowns and violations instead of preventing them.
Missed inspections
Paper DVIRs and manual reminders let due dates slip.
How it works
From a discovery call to a running system
We map your operation
In a short discovery call we walk through your day: dispatch, paperwork, phones and billing. We find where time and cash leak out.
We build and connect it
We set up your automations, voice agents and dashboards and connect them to your ELD, telematics and accounting.
We keep improving it
We tune routes, cost and risk, and add new automations as your fleet grows.
Why Safety Real Time
Built to get used
We build the automations, voice agents and dashboards for you, connect them to what you already run, and keep improving them.
Done for you
You don’t hire a developer or learn another dashboard. We design, build, connect and run it, then hand you the results.
Built on your operation
Automations and voice agents are trained on your loads, drivers and workflows, so they fit trucking and your fleet.
On a compliance base
Everything runs on top of DOT and DVIR records, so the automations start from clean inspection data.
Ready to see it on your fleet
Request a short demo and we will show you where paperwork, calls and cost can come out of your day.