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Compliance

DOT and DVIR compliance, built in.

Inspections, defects, reminders and documents sit on one record. Automation, voice agents and AI run on top of it.

Request a demoSee the inspection flow

What the base covers

A clean, timestamped record for each inspection

A roadside stop or a DOT audit starts from the record, not from a search.

  • Guided pre-trip and DVIR checks

    Drivers complete guided inspections on an iOS or Android phone, with photo evidence.

  • Defects on the record

    A failed item carries photos and a note, and the manager sends the repair forward.

  • Renewals you see coming

    Registration, inspection and maintenance due dates move from Upcoming to Due Soon to Overdue, and the people you choose are notified.

  • Documents and scorecards

    Drivers scan waybills, licenses and receipts and file each under a document type you define. Each driver sees a safety score, and managers see every score.

How it works

One inspection, from pre-trip to proof

Follow one inspection from the driver’s pre-trip check through a defect, repair follow-up and the status history kept on its record.

  1. 01

    The driver starts the pre-trip check

    The driver opens assigned forms from the To-Do list. The asset guide keeps the truck’s specs, from load weight to oil type, close at hand.

    Driver app Asset Guide for one truck, listing load weight, oil brand and oil type, with sections for dimensions, weight, performance, engine and oil info.

  2. 02

    A defect goes on the inspection

    The driver marks the failed item, adds photos and a note, then submits the inspection for manager review.

    • Review
    • Fail
    Inspection review screen for an oil change with seven tasks and a Change status menu offering Change request, Pass and Fail.

  3. 03

    The manager sends the repair forward

    The manager reviews the inspection, comments, changes its status, and can request repairs or a re-inspection.

    • Review
    • Change request
    • Fail
    Inspection History calendar with a popover for an Accident guide inspection: driver, asset, status, date, and Quick view and Detailed view buttons.

  4. 04

    The status history holds the follow-up

    When the inspection status changes, its history records who changed it, when, and any note. The repair and re-inspection follow-up stay tied to that inspection.

    Driver app Status History: one entry moves an inspection from Review to Fail with a note, another from To Do to Review, each with who and when.

The handoff

Three people on the same record

  1. 01

    Driver

    Does the checks on the phone, at the truck.

    • DVIR checklists and damage photos
    • Document scans
    • Leave requests and notifications
  2. 02

    Manager

    Reviews the results and keeps the fleet compliant from the web dashboard.

    • Inspection review and status changes
    • Asset and driver renewals
    • Assignments, teams and leaves
  3. 03

    Mechanic

    Fixes what drivers flag, without needing an account.

    • A public link to the inspection, with photos and notes
    • Repair requests logged on the inspection
    • A re-inspection to confirm the fix

Manager workspace

The tools around the inspection

Everything a manager needs around the inspection.

  1. 01

    Dashboard

    Widgets for inspections and reminders by status, pass rate, asset status and pending leave approvals.

    Manager dashboard with the Initial and Final Days in Assets widget in focus: drivers with their truck, assignment dates and inspection forms.

  2. 02

    Inspections

    Forms from a template library, schedules, and every result by asset, by driver or as a list.

    Inspection History list with title, asset, driver, status and creation time, showing Todo, Review and Change request statuses.

  3. 03

    Assets & Assignments

    Every truck and trailer in one table, and a monthly timeline of who drives what.

    Assignment Timeline for September: one row per asset, with coloured bars for each driver assignment and leave.

  4. 04

    Scanner

    Document types you define, and every scan filed by driver and type.

    Document Types list with a title and description for each type of document drivers can scan, and edit and delete actions.

  5. 05

    Reminders

    Asset and driver renewals with due dates, due-soon thresholds and observers who get notified.

    Asset renewals table: seven vehicles with renewal type, status (overdue, upcoming, due soon), due soon date and due date.

  6. 06

    People

    Managers, drivers, teams and leaves, with a role and access for each person.

    Drivers table with photo, name, role, email, phone, safety score, assigned asset, team and access status.

  7. 07

    Settings & Billing

    Company details, subscriptions and invoices.

    General Settings page with the company name, logo, phone, industry and address fields and Save changes.

The base for the rest

Automation and AI start from these records

Inspections, defects, load history and due dates give the automations, voice agents and AI models connected data to work from.

See it for yourself

Request a demo and we will walk through an inspection on your own forms and fleet.

Request a demoSee automation